We are looking for an Administrative Secretary to join one of the largest and oldest Friendly Societies in the UK, based in West London.

The Society
With a target market which is largely 50+, our clients’ aim is to improve the quality of life for their members through active social involvement, care support and a range of financial benefits and services to members in West London.

Hours
As Administrative Secretary, you will be expected to work on your own initiative, working an equalised average of 15-20 hours per week (flexible working hours to be agreed with the successful candidate, which will include some occasional weekend and evening work).  

Please only apply if you are happy to do these hours.

The Role
As Administrative Secretary, the principle aim is to help and support the Branch of this Society to be financially and administratively strong.  This includes supporting the volunteer Committee of Management to deliver on the membership package, including supporting the delivering of the social element of what the Society does to its target market (predominantly 50+), supporting volunteering and helping the Branch and its membership to grow.

In the role of Administrative Secretary you will focus on financial and administrative elements of running the Branch, which will include:

• Day-to-day bookkeeping
• Overseeing the management of a venue and liaising with the property managers
• Managing membership and renewals, ensuring they are kept informed on Branch matters
• As a supporting member, of a volunteer Committee of Management to be able to steer and govern the Branch of the Society
• Keeping up to date with the Society’s Rules and Procedures
• Attend regular meetings with the Social Secretary
• Attend and take an active part in Committee of Management meetings and social committees as required
• Keep in contact with Unity Office Development Team, for their support
• Any other duties reasonably required, including attending training when required

The Person
We are looking for an Administrative Secretary who is friendly, outgoing and organised, with an ability to work to deadlines and without close supervision, delivering on measurable targets.  You must have / be:

• A peoples’ person with excellent communication skills
• Able to speak confidently in front of groups of people
• Patient and diplomatic
• Able to negotiate, persuade, organise, plan and manage your own time

Essential Skills
In the role of Administrative Secretary you must have:

• A good working knowledge of MS Office, internet, email and social media
• Able to take minutes
• Basic bookkeeping / accountancy experience
• Excellent interpersonal skills - enjoys meeting new people and capable of ensuring that everyone feels part of the organisation

Rewards
Initially, this is a 15-20 hour per week post with a pay rate in the region of £13 per hour subject to review after six months.

How to Apply
Please note that eRecruitSmart is a Recruitment Agent and not a direct employer. Your CV will be sent to the Hiring Manager at the company who is responsible for the vacancy that you have applied to. Please only apply if you consent to these terms.

You must have eligibility to work in the UK. Please note, only suitable applicants will be contacted. If your address and contact details are not on your CV, you will not be considered.

We look forward to hearing from you!




Admin, administrator, secretary, charity, not for profit, social development, care, club, association, society, volunteers, secretarial, administration, clerical, accounts, bookkeeper, data,